HOA Annual Meeting
Meeting Summary
March 15, 2007

Call to Order

Introduction of Board Members

Approval of Meeting Minutes

President's Report

• mansard project is approximately halfway completed, with 5 buildings remaining; most of assessment amount for mansards has been collected to date
• snow removal was expensive this winter, and Board is addressing methods to quickly remove snow in future large storms
• financials doing well, with reserves and HOA finances very sound

Election Results

• Dan Page and Cathy Bentley left the Board after 4 and 9 years of service, respectively
• Election results: Barney Moran reelected; Andria Bilich, Jason Potter, and Sunni Eckhardt newly elected members

Financial Report

• compared 2006 budget to 2006 actual expenses; discussed 2007 budget
• departures from 2006 budget:
  • interest income on CD's up, created extra revenue
  • utilities over-budget, small amount
  • buildings over-budget
    • roof repairs: holes and water leak locations
    • update women's locker room in the clubhouse
    • plumbing emergencies and frozen pipes
  • grounds over-budget:
    • tree trimming to prevent property damage
    • remove debris from blowdowns and storm damage
    • tree removal and replacement towards long-term plan of removing cottonwoods from the property
  • snow removal over-budget due to December blizzards
  • insurance was lower than projected

Managing Agent's Report

• Major projects completed in 2006
  • Replaced 2-120gal storage tanks in 3150E
  • Installed fluorescent lighting in hallways in 3120
  • Replaced 7 decks and 3 patio enclosures
  • Remodeled ladies' locker room
  • Replaced swamp cooler in 3150
  • Replaced office windows with energy-efficient double pane
  • Painted all exterior doors and some carport interiors
• Major projects planned for 2007
  • Repave parking lot in front of 3120
  • Remodel mens' locker room
  • Recoat roofs of 3120, 3315, and 3345
  • Replace more windows in the pool area with energy-efficient double pane

Miscellaneous

• Report on Boulder real estate market (Sara Larabee)
  • sales on condos and single-family homes has declined in recent years, but will inevitably pick up
  • Remington Post is showing better with the new mansards, consensus from Boulder community members and realtors
• Remington Post units sold (Penny Peterson)
  • usually, 20-25 units per year are sold in Remington Post
  • 25 units sold in 2006:
    • 2 - 1-bedroom, non-security building
    • 4 - 1-bedroom, security building
    • 7 - 2-bedroom, non-security building
    • 10 - 2-bedroom, security building
    • 2 - 3-bedroom, security building

Open Discussion

• heat meters for individual units: discussion of meter calibration by unit size and length of heat register
• solar energy for pool: revisited idea to preheat pool water using solar panels on clubhouse roof; idea was shelved due to insufficient space on clubhouse roof for panels and issues routing plumbing and scarcity of sunlight reaching the roof due to trees in the courtyard
• pool lighting: pool will be drained and repainted in 2008, and flickering fluorescent lights will be updated at that time
• smoke detectors: concern of potential fire hazards of non-working smoke alarms; reminder that each unit is required to have a hard-wired smoke alarm (battery is only a backup in case of power outage)
• heat supply: discussion of heat loss in some buildings; request to turn on heat boilers earlier (and go off later)
• property neatness: Carol will institute a 'spring cleanup' for residents to dejunk the property; reminder that there is no public storage underneath stairs due to 2006 board vote
• energy efficiency: discussion of blow-in insulation and difficulties due to lack of ceiling access in multi-floor buildings; suggestions from several homeowners on changes each owner can make to their own unit(s) to increase energy efficiency; Dan estimates 35% of units have installed double-paned windows and he will soon complete his survey of campus
• changes to grounds: suggestions for starting a community garden, installing a children's playground to appeal to families; renewed discussion of removing the tennis court(s), which was voted on 2 years ago and homeowners voted to keep tennis courts
• road maintenance: access roads to property have multiple large/deep potholes, and City of Boulder should be conducting maintenance in the spring; idea to develop a prioritized project list for road fixes so homeowners can call the city and complain with a unified message
• grass and lawn maintenance: complaint of grass too brown; explained that the large number of trees on the property deplete the ground of water and nutrients while shading areas = hard for grass to grow in some areas; watering is done with ditch water (much less expensive than city water), with limited supply over the season; labor-intensive to run the sprinkler system as it has 72 zones with manual on/off valves.
• clubhouse hours: request to reconsider clubhouse hours when attendants are not present, both weekend access for realtors and after-hours access by homeowners; request to investigate methods to check out clubhouse keys to homeowners/realtors, install a code lock on the clubhouse, create after-hours "rules and regulations"

Meeting Adjourned